Thriving Workplaces Privacy Notice
This notice is for Thriving Workplaces, Lovelace Office, New Patricks Yard, 2 Recorder Road, Norwich, NR1 1NR. Thriving Workplaces is provided by;
Thrive Tribe, 1st Floor office, Kesslers Building, 11 Rick Roberts Way, London, E15 2NF Telephone: 020 3434 2520. Thrive Tribe are registered with the ICO Z195597x
Our Information Governance Lead is oliver.langford@thrivetribe.org.uk and our Caldicott Guardian is jackie.williams@thrivetribe.org.uk
What type of information do we have?
Thriving Workplaces collects, stores and processes corporate and personal data. This includes name, email address, company name, company size, Telephone Number, office address and Postcode/s, approx workforce size, core roles, main sites, main motivations and barriers.
Main Sites
We collect the information from a range of processes and hold on the Lawful Basis of consent. You have the right to withdraw consent at any time by contacting: Thriving Workplaces, Lovelace Office, New Patricks Yard, 2 Recorder Road, Norwich, NR1 1NR
telephone 01603 542480 email hello@thrivingworkplaces.org.uk
What we do with your information
As data controller we use a range of GDPR compliant processing platforms to collect, process and store data;
Typeform
Mailchimp
WordPress
Formstack
Metrique Digital
Mental Health Fist Aid Portal
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal and corporate information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Website Privacy
USE OF COOKIES
www.thrivingworkplaces.org.uk uses cookies to better the user experience. As required by legislation, where applicable www.thrivingworkplaces.org.uk uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.
What are cookies?
Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within www.thrivingworkplaces.org.uk
Users are advised that if they wish to deny the use and saving of cookies from www.thrivingworkplaces.org.uk on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from www.thrivingworkplaces.org.uk and its external serving vendors or use the cookie control system if available upon their first visit.
Website Visitor Tracking
www.thrivingworkplaces.org.uk uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
DOWNLOADS & MEDIA FILES
Any downloadable documents, files or media made available on awww.thrivingworkplaces.org.uk are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party antivirus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party antivirus software or similar applications.
CONTACT & COMMUNICATION WITH US
Users contacting this us through www.thrivingworkplaces.org.uk do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The Policy’ above.
EMAIL MAILING LIST & MARKETING MESSAGES
We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all Mailchimp lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
Shortened URL’s: URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: https://bit.ly/2IYPgR2). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
SOCIAL MEDIA POLICY & USAGE
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where www.thrivingworkplaces.org.uk features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
How we store your information
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Resources & Further Information
- Thrive Workplaces’s Privacy Notice
- Overview of the GDPR – General Data Protection Regulation
- Data Protection Act 1998
- Privacy and Electronic Communications Regulations 2003
- The Guide to the PECR 2003
- Twitter Privacy Policy
- Facebook Privacy Policy
- Google Privacy Policy
- Linkedin Privacy Policy
- Mailchimp Privacy Policy
- Typeform Privacy Policy
- Caldera Forms Privacy Policy
- Batchbook Privacy Policy
- Comeet Privacy Policy
- WordPress Privacy Policy
- Hootsuite Privacy Policy
- Moz Privacy Policy
- Amazon AWS
- Metrique Digital Privacy Policy
Edited & customised by Thriving Workplaces.